Portal leads turned into site visits, not a spreadsheet of names.
Built for developers, brokerages and channel-partner firms working leads from portals, ads and walk-ins. The agent calls or messages within seconds, qualifies on budget, configuration and timeline, and puts a confirmed site visit in the calendar.
We ask for 30 minutes first — we cannot price a build we have not seen inside. No obligation, and you keep the scope either way.
Built and handed over by AcquihireTech · Delhi NCR
Live client systems: ReRoom.in (Interiors, Mumbai) · ePrep Global (Test prep, New Delhi) · ARVEX (Construction & tiles, Delhi NCR). We publish the names, not invented numbers — read the case studies.
An AI appointment setter for real estate earns its place on one number: how many enquiries turn into a site visit somebody actually attends. This build works as an AI calling agent for real estate and an AI voice agent for real estate on WhatsApp too, making first contact within seconds of a portal or ad lead landing, running the real estate lead qualification your best closer runs, and putting a confirmed visit in the calendar. Built for developers, brokerages and channel-partner firms — not for solo agents. Site visit booking automation only works if the real estate lead qualification behind it is real, which is why the questions come from your closed deals rather than a template — and why an AI agent for property enquiries has to know your project before it opens its mouth.
Where portal leads actually leak
Portal leads go stale in minutes
The same enquiry is sold to several firms at once. The one that calls first has the conversation; the rest leave voicemails.
Unqualified site visits burn Sundays
Your team drives out for a viewing with someone whose budget was never going to work and whose timeline is eighteen months away.
Channel partners work leads unevenly
Some call in ten minutes, some in three days, and you find out which at the end of the month.
Nobody follows up past attempt two
A buyer who did not answer twice is quietly abandoned, and the ad spend that produced them is written off.
What the AI appointment setter does
First contact in seconds
Portal, ad and website leads worked the moment they arrive, at any hour
Qualifies on what matters
Budget band, configuration, possession timeline, location, loan status
Books the site visit
Confirmed slot, address, map link, and the name of who will meet them
Chases the no-answer
A defined multi-attempt sequence across call and WhatsApp, then a clean stop
Routes to the right desk
By project, budget band or channel partner, with the qualification attached
Escalates a hot buyer live
A ready buyer is transferred to a person immediately rather than queued
How the AI appointment setter gets built
-
01
Lead arrives
From a portal, a Meta or Google lead form, your website, a missed call or a walk-in log.
-
02
Agent makes first contact
A call or a WhatsApp message within seconds, in the buyer's language, referencing the specific project they enquired about.
-
03
Qualified against your criteria
Budget, configuration, timeline, funding and location — the questions your best salesperson asks, asked every time.
-
04
Site visit confirmed and routed
The slot goes into the calendar with a reminder sequence. The sales team gets the buyer plus the full qualification.
What we will not let it do.
Most of this category sells an outcome it does not control. We would rather show you the rules the build is held to — every one of these is written into the scope, tested before go-live, and yours to change afterwards.
- The qualification script is written from your own closed deals, not a generic real-estate template, and you approve every question before it goes live.
- The agent never quotes a price, a discount or a possession date that you have not approved in writing. Pricing questions route to a person.
- Follow-up sequences have a defined stop. The agent does not keep calling a buyer who has said no, and every opt-out is recorded.
- Every conversation is transcribed against the lead record, so a disputed "we never got that lead" is answerable with evidence.
Worth building — and worth not building.
A build at the wrong moment is worse than no build. If the right-hand column describes you, say so on the call and we will tell you what to do instead.
Build this if
- You buy leads from portals or run lead-gen ads at scale
- You have at least one live project with site visits to book
- Someone can approve what the agent may say about price and possession
- You can give us access to the portal feeds and the CRM
Do not build this yet if
- You are a solo agent working under 50 leads a month
- Your sales team cannot take a transferred call inside working hours
- Pricing and possession dates change faster than you can approve copy
Everything in an AI appointment setter build
- Lead capture wired from portals, Meta and Google lead forms, website and missed calls
- Instant first-contact flow on call, WhatsApp or both
- Qualification logic built from your own criteria and approved before launch
- Site-visit booking with address, map link, reminders and no-show recovery
- Multi-attempt follow-up sequence with a defined stop and opt-out handling
- Routing by project, budget band, location or channel partner
- CRM integration — lead, stage, source, score and transcript on one record
- Reporting view: leads in, contacted, qualified, visits booked, by source
- Two rounds of revisions after launch on live lead data
- Documented SOPs and full credentials handed to you at close
What we need from you: roughly one to two hours a week during the build — access to the accounts involved, a look at how the work is done today, and written sign-off on what the agent may say. Pass-through costs: telephony minutes, WhatsApp conversation charges and model usage are billed to you directly by those providers at their own rates. We do not resell or mark them up, and we size them against your real volume in the written scope.
It has to fit the stack you already run.
- Lead sources
- Housing.com, 99acres, MagicBricks, Meta Lead Ads, Google Lead Forms
- Telephony
- Exotel, Ozonetel, Knowlarity, MyOperator
- Messaging
- WhatsApp Business API, SMS via DLT-registered templates
- CRM
- Zoho CRM, LeadSquared, HubSpot, Sell.Do, Salesforce
- Calendar
- Google Calendar, Calendly, Cal.com
- Automation
- n8n, Make, Zapier
Anything else with a documented API or webhook can be connected — the connectors are named in the written scope, and anything discovered later is priced before it is built.
Two ways to start.
Agent builds are scoped and priced individually — the figure moves with channel count, integration count, volume and how much logic sits behind the conversation. Published pricing for the four engines is on the Engagements page and is a fair guide to the order of magnitude. The audit produces a written scope and a written price, and both are yours to keep.
Pilot
One project, one lead source, one qualification flow, WhatsApp or call. Enough to compare contact rate and visit rate against how the leads are worked today.
Live in 3–4 weeks
Get a written scopeProduction
Multiple projects and sources, call plus WhatsApp, partner routing, full CRM wiring, reporting, and 90 days of tuning on live leads.
Live in 6–10 weeks
Get a written scopeSystems Audit
Thirty minutes, free. We map your pipeline live and name the single biggest constraint — including when the honest answer is that you do not need this agent.
30 minutes · No charge
Book the auditYou own it. You can switch it off.
Data stays yours
Scoped against India's DPDP Act. Records sit in accounts you own, with retention rules you set. Your data is not used to train third-party models.
Approvals before it speaks
Everything the agent may say about price, scope and commitments is approved by you in writing before launch, and changeable afterwards.
A human is always reachable
Escalation paths are defined with you and tested before go-live. There is a documented off switch, and it is yours.
AI appointment setting for real estate — what buyers ask first
It is an agent that makes first contact with a property enquiry within seconds, qualifies the buyer on budget, configuration, timeline and funding, and books a confirmed site visit into your calendar — then routes the buyer and the qualification to the right salesperson or channel partner.
Yes. Portal leads are the main use case, because they are the ones sold to several firms at once and lost on response time. We wire the portal feeds, lead forms and website into one intake.
Either, or both. In India a WhatsApp message often gets a faster response than a call from an unknown number, so many builds open on WhatsApp and escalate to a call. We scope the sequence to your buyer.
Only what you approve in writing, and most developers choose to keep pricing with a human. Anything commercial routes to a person rather than being negotiated by the agent.
Leads can be routed by project, budget band or location to the right partner desk with the qualification attached, and every contact attempt is timestamped — so response times across partners become visible rather than anecdotal.
They enter a defined multi-attempt sequence across call and WhatsApp, then stop. The agent does not chase indefinitely, and opt-outs are recorded and honoured.
Yes, and mixed Hindi-English. Regional languages are available for site-specific campaigns — see the Multilingual Voice & Chat Agent.
You do. Numbers, recordings, transcripts and CRM records sit in your accounts, and credentials transfer to you at project close.
Because the constraint is usually not headcount, it is the first ninety seconds. A portal lead is sold to several firms simultaneously, and it does not matter how many callers you have if the first attempt happens forty minutes later. This makes first contact within seconds and then hands the buyer to your people once there is a real conversation to have — which is a better use of a trained closer than dialling numbers that never pick up.
You may not. Where this pays is when you cannot see how fast partners are actually responding. Every contact attempt is timestamped, so response time by partner desk becomes a number rather than an argument at the monthly review. Some developers buy it purely for that visibility and route leads to partners exactly as before.
Telephony minutes and WhatsApp conversation charges are billed to you directly by those providers at their rates — we do not mark them up — and model usage is billed the same way. We size all three against your real lead volume in the written scope. After the 90-day tuning window the system keeps running and you own it outright, including the lead data. Ongoing support is a separate arrangement rather than something bundled in.
Agents that work alongside this one.
AI Calling Agent (India)
A calling agent that picks up on the first ring, from an Indian number.
AI Lead Qualification Agent
Your sales team should only ever see the leads worth calling.
Speed-to-Lead Agent
The benchmark everyone quotes is from 2011. Nobody has published the Indian number.
AI Database Reactivation Agent
You already paid for these leads once.
Put an AI Appointment Setter for Real Estate to work this quarter.
The 30-minute Systems Audit maps your pipeline live, names the single biggest constraint, and tells you whether this is the right agent to start with. You keep the diagnosis either way.
We ask for 30 minutes first — we cannot price a build we have not seen inside. No obligation, and you keep the scope either way.